How to prevent data breach

March 05, 2014  //  Posted by: cooldude  //  Category: Applications

Data thefts in big companies make headlines while those in smaller companies are not paid much importance to. However, the truth is small companies are also major targets of data breaches and therefore if you are an entrepreneur who has recently launched a new business, it is important for you to know how you can keep all your important data safe and secure.

Here are some tips

Employee and customer data should be secured. All paper files and storage devices which contain sensitive information must be stored safely in cabinets and drawers under lock and key.

Documents containing sensitive data must be shred properly before they are recycled. Before you decide to dispose off your electronic storage devices and computers you must make sure that you remove all important data from them.

All your business computers including your laptops and smartphones must be password protected. Access to your accounts and networks must also be protected with passwords. All your employees should have a unique username and password that will give them access to the networks and accounts and the passwords must be changed at least once in three months.

Controlling physical access to your business computers is very important. For this, user accounts will have to be created for every employee so that unauthorized use of the computers is prevented. Laptops are very easy targets for data thefts and therefore you should make sure that the laptops are locked whenever they are not attended to. Computer stations that are placed in public areas like the reception area should have limited network access.

Encryption of data comes in very handy when it comes to prevention of data thefts. Encryption will help to protect the security and privacy of files when they are transferred from one computer to another.

Keep your operating systems and software up to date.